Minutes of Meetings

Minutes are a formal record of a company's meetings and decision.  They are a permanent record which must be entered in a book kept for that purpose. The minute book may be kept either by making entries in a bound book or by recording the matters in any other manner - Section 213 of the Companies Act 2014.  Minutes are evidence of the meeting and decisions taken and are required to be kept under Section 199 Companies Act 2014. The company decides who will keep the minutes of meetings and where the minutes are kept. 

There can be only one set of official minutes of meetings and extreme care should be taken when recording the minutes which are signed by the chairperson of the meeting or the chairperson of the succeeding meeting. 

Yes. All companies are obliged to keep records of minutes of all meetings  on a permanent basis, including AGM's, directors meetings and meetings of committees of directors.
Any member of the company has a right to inspect and get copies of the minutes of general meetings and resolutions of the company (Sections 215-217 Companies Act 2014).
If a company fails to comply with a request by a member for a copy of the minutes of a general meeting, the company and any officer of it who is in default will be guilty of a category 3 offence (Section 217 Companies Act 2014).

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